Walkthrough: Notifications configuration

Email notifications are used by GroupID to notify users, group owners and managers when changes are made to directory objects, such as when a group’s membership is updated or when a user’s profile is modified.

For notifications to be generated and sent to the right audience, certain configurations must be in place. In this article, we provide a walkthrough on how to configure notifications for an identity store.

To configure notifications:

1. In GroupID Management Console, click the Identity Stores node.
2. On the Identity Stores tab, double-click the required identity store to open its properties.
3. Select the Configurations tab and then click Notification in the left pane.

   

   SMTP server:

   For a notification to be sent, it must be routed by an SMTP server. On the Notification page, you have to provide the address of the SMTP server that will be responsible for routing these notifications for the identity store. You can provide the IP address or FQDN of the server, as shown in the image above.

   From email address:

   This is the address from which the notifications will be sourced or the address that will appear as the source of the notifications in the recipient's inbox, as shown below. Some organizations prefer an address like [email protected]; however, in this example, we have configured it as [email protected].

   

   Port:

   The port number for communicating with the SMTP server.

   Test:

   After providing an email address and port number, click Test to test the server settings. It will ask for a destination address to send the notification to. If everything goes well, you will get a success message and a test notification will be sent to the destination address.

   Use SMTP User Authentication:

   By default, the credentials of the logged-in user are used to connect to the SMTP server. However, if this user account does not have rights on the server or if you want to use a different account for connecting, select the Use SMTP User Authentication check box.
   
   Upon selection, the Username and Password boxes become available, where you can provide credentials of an authorized user account on the SMTP server.

   SSL Enabled:

   Select this check box if the SMTP server is SSL (Secured Socket Layer) enabled.

   Recipients - To and CC:

   Any notifications that are generated by GroupID for any event will be sent to recipients whose email addresses you provide in the To and CC boxes.

   • Notify logged-in users about changes being made to objects
     Select this check box to send email notifications to the logged-in user for changes they make to directory objects using GroupID.
     This setting applies only to mail-enabled users.
   • Notify owner/manager
     Select this check box to send email notifications to the primary owner and additional owners (for groups), and manager (for user/contact) about changes made to respective directory objects.
   • Notify object being modified
     Select this check box to send email notifications to objects (group, user, contact) when they are modified.
     For group, group members are notified.
     For contact and user, the particular contact or user is notified about the changes.
   • Notify public group owner of membership change
     Select this check box to send email notifications to the primary and additional owners of a public group on membership change.
     A public group is open to all users; anyone can join it or leave it without requiring any permissions. Selecting this check box notifies group owners by email whenever someone joins or leaves the group.

   Password Portal URL

   This setting is specific to password expiry notifications.
   This Password Center portal URL you select here will be included in password expiry warning emails to redirect users to the specific portal, where they can change their passwords.

References:

GroupID Online Help topic: Notifications - Overview